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How to Create
Job Descriptions & Performance Reviews
JOB DESCRIPTION
Organizational
information:
Information such as the job title, department name, reporting
relationships and whether the job is regular or temporary and full-time or
part-time.
Job summary:
One to four sentences to answer the question "Why does this job exist?"
Duties/responsibilities/percentage of time:
A listing of the major duties and responsibilities of the position
organized from essential to non-essential or most important to least
important, or from most time spent to least time spent. Keep it simple!
The last one is “Other duties as assigned.”
Working conditions
(optional):
The physical, mental, and environmental conditions in which the work is
performed. Keep it simple!
Job specifications:
The minimum education, work experience, knowledge, skills, and abilities
required to do the job. Also lists any needed licenses or certifications.
Keep it simple!
Disclaimer:
A brief statement indicating that the job description is not designed to
cover or contain a comprehensive listing of activities, duties, or
responsibilities required of the employee.
Signatures:
Both the reporting manager and the employee should sign to
demonstrate that the
employee has the core skills, experience, and safety awareness to carry
out key responsibilities, and that the employer has taken the time to
discuss the role with the employee.
Performance
Review Form
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Open the job
description in Word.
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Copy the
Organizational information, Job summary, and
Duties/responsibilities/percentage of time sections from the job
description.
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Paste these sections
into the new Performance Review document for this job.
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For each
“Duties/responsibilities/percentage of time section”, leave space for a
rating from 1 to 5 and some remarks.
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As
desired, add sections for universal competencies such as Attitude,
Attendance, Innovation, Teamwork, Interpersonal skills, etc. Keep the
list brief. For each of these sections, also leave space to rate 1 to 5
plus remarks.
Keep it simple!
Bill Collier is a St. Louis-based business
coach, consultant and speaker. He is the author of the book “How to
Succeed as a Small Business Owner … and Still Have a Life.” His website is
www.collierbiz.com, and his email is bill@collierbiz.com
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